Academic probation encompasses the following situations:
- Any student who is recessed will be placed on academic probation for the first semester they return.
- Any student who has a marginal pass in a course will be placed on academic probation for the next semester.
- Any student with an overall average at or below 75% or an average at or below 75% in two or more classes from the previous semester will be placed on academic probation.
- Any student whose academic performance remains at or below 75% while on probation, will remain on probation for the subsequent semester(s).
Requirements for a student on academic probation are:
- Mandatory meeting with the course director of the course(s) with poor academic performance.
- Mandatory initial meeting with the Director of Academic Success, Coordinator of Academic and Inclusive Excellence and/or the Assistant Dean of Student Affairs to create a success plan for academics, to be on file with the ADSA.
- This plan may include regularly scheduled meetings with DAS, CAIE, and/or ADSA, counselors, tutors, and other programs or interventions as recommended.
- Students may not hold any office in a student organization, corporate representative position, nor attend local or national meetings that interfere with class attendance or exam preparation (studying) while on probation. *Students already holding office in a national organization, like SAVMA, may choose to fulfill their duties while on Academic Probation, understanding that this may interfere with their academic progress.
These requirements are in place for the remainder of the applicable term, or until the Student Progress Committee or Assistant Dean of Student Affairs is satisfied the student is making satisfactory academic progress.
Outline of faculty/staff responsibilities to students on Academic Warning or Academic Probation
Course Directors
After each examination, course directors will be available to discuss a plan for success, including, but not limited to, pairing with other students, utilizing additional resources, or participating in individual sessions. Course directors may recommend student to tutors for study sessions. This will be coordinated in conjunction with the office of the Assistant Dean of Student Affairs. All communications with individual students will be documented.
Coordinator of Pre-Clinical Outcomes and Assessment
After each examination, the Coordinator of Outcomes and Assessment identifies students who have failed an exam or whose academic performance is less than 75% in any course and sends an updated grade book to the ADSA, Dean, and Director of Academic Success. Provides regular overall student performance information to the Student Progress Committee, the Assistant Dean of Student Affairs, and the Dean. Provides information on student grades to faculty advisors as requested.
Assistant Dean of Student Affairs
For Academic Warning and Academic probation students, the ADSA coordinates the effort to support the student in consultation with the Director of Academic Success. The ADSA will ensure that the student has open lines of communication between the student, DAS, advisor and the ADSA; that the student is referred to academic and/or mental health counseling services; and that the student is referred for accommodations if necessary.
Director of Academic Success and Coordinator of Academic and Inclusive Excellence
The DAS and CAIE provide academic counseling such as study strategies, time management, testing strategies, among a host of other educational strategies.
Outcomes and Assessment Committee (OAC)
The OAC reviews student grades as part of their overall program assessment. They also make decisions were student performance impacts curriculum. For example, the OAC holistically evaluates students’ preparedness for entering clinical rotations. After evaluation, the OAC may, as part of their clinical year curriculum, require additional coursework prior to a student entering clinical rotations.